Job descriptions are available for the following positions:
Regional Director Job Description
Regional Directors (RD) are the highest elected representatives to
the American Federation of Aviculture (AFA) that represent the different
regions of the United States. They constitute the majority of the members
of the AFA Board of Directors (BOD). The position of RD is one of the
highest honors in the avicultural community that caries with it a great
responsibility to that community as well as to the AFA. All RD’s must
be an AFA member in good standing for the duration of their term. The
duties of this professional level volunteer position as a board member
of the non-profit organization are as follows:
Serve as an active, participating member of the AFA Board of Directors
- Preparing a timely quarterly report for board meetings and additional
reports as needed.
- Attending all board meetings (face to face, teleconference,
computer, or fax).
- Preparing for board meetings by considering all issues before
the board and providing responsible productive comments as needed.
- Being prepared to vote on issues before the board by carefully
reviewing the reports and recommendations provided on those issues
prior to casting a vote.
- Processing information received from the AFA Board, Business
Office, President, and Executive Committee (EC) and distributing
them in a timely manner to appropriate recipients.
- Acting on directives from the AFA Board, President and EC in
a timely manner.
- Maintaining a written record of all AFA activities, including
names of events, people, locations and dates, either in the form
of a log and/or documents pertaining to each AFA related activity
in which the RD has participated.
- Presenting speeches in support of AFA and aviculture to both
the avicultural community and the general public.
- Referring all questions of procedure regarding AFA business
to the AFA “Procedures Manual”.
- Maintaining silence outside the board meeting on all matters
of confidential AFA issues.
Serve as a link between the AFA Board of Directors and your region
- Communicating with our State Coordinators on a routine basis,
a minimum of once quarterly or more as needed.
- Making sure that the positions that AFA supports are well understood
and supported by your State Coordinators.
- Assisting State Coordinators who are dealing with state legislation
- Assuring that your State Coordinators are provided with whatever
materials or supplies that are needed for them to effectively fulfill
- Assisting in the training of all State Coordinators in the manning
of an AFA booth and soliciting individual and club memberships.
- Monitoring and evaluating the performance of the State Coordinators.
- Securing a quarterly report from your State Coordinators.
- Assisting State Coordinators in their work with Club Delegates.
- Recruiting and recommending to the AFA Board of Directors responsible
aviculturists for the position of State Coordinator for the states
in his/her region.
State Coordinator Job Description
This position is about representing AFA and organizing AFA activities
in your state. For two years you will serve as the communication link
between the Board of Directors (BOD), Club Delegates and the individual
members in your state. When you have questions about your duties or
any other AFA related matters contact your Regional Director (RD).
All Coordinators must be an AFA member in good standing for the duration
of their term The job requires that you:
- Disseminate information. You are the communications link between
AFA and local members. Make sure that your Club Delegates are supplied
with promotional material for the AFA table at club meetings. (Refer
to materials list) Make sure that Delegates are kept informed on
time sensitive matters and are passing this information to their
- Make regular contact with Club Delegates. Contact each Delegate
prior to quarterly board meetings (monthly contact is recommended).
Having club newsletters sent to you will help you keep aware of
issues and events. You will also know if AFA material is being printed
- Coordinate membership drives. Formulate plans to increase AFA
membership. Coordinate membership drives with Delegates. Setup an
AFA booth or display at local bird marts, fairs and seminars, etc..
Ask local Avian Veterinarians if you can leave AFA material in their
- Submit a quarterly report to your RD prior to board meetings.
Summarize your activities. Include details such as names, locations,
dates and results.
- Be alert for any proposed state or local legislation or regulations
that affects birds or animals. (Most laws say “animals”. This often
includes birds). You are the first line of action against overly
restrictive laws and regulations. You are the experts who can educate
lawmakers about the pros and cons of what they are considering.
Meet with your state and local elected & appointed officials. Provide
each with some avicultural material to educate them about birds
as pets and captive breeding efforts. Make sure to leave your name,
address and telephone number. Put your name on the State Fish and
Game, and the State Legislature mailing lists to be notified of
any new laws or regulations that relate to all exotic animals. Obtain
copies of proposed laws or regulations. Inform your RD immediately
of any legislative or regulatory activity involving birds or animals.
Organize efforts with your club delegates. Assist in writing informational
letters and avicultural opinions with the delegates and club members.
Always coordinate your efforts with your RD.
- Be alert for changes to any state or local regulations or legislation
that affects birds or animals. Actions needed are the same as for
new laws or regulations.
Club Delegate Job Description
This is an extremely important link in the information network, providing
a mechanism to promote and protect the interests of aviculture. All
delegates must be an AFA member in good standing for the duration of
The job requires that you:
- Keep your club members current
on AFA activities and critical avicultural information. Take a few minutes
at the beginning of each meeting to give a summary of the information
from AFA in Brief, Fast News and any legislative issues. Sometimes people
do not have time to read this information and would otherwise miss important,
time-sensitive issues and events.
- Promote AFA. Encourage people to
become individual members of AFA. Have a display table with AFA membership
applications, Watchbirds and other promotional material at each club
meeting and club special events. The material is available from the
AFA business office as needed.
- Have AFA in Brief and/or Fast News
printed in the club news letter. This is information your club pays
for with the membership dues. If the AFA business office has your newsletter
editor's address it will be sent directly to them. Please remember to
notify the office of any changes in mailing address. Some clubs have
solved this by renting a PO Box so that there will be a permanent address
from year to year.
- Print AFA contact information in your newsletter.
Print the name, address, telephone and fax number of your state coordinator
and regional director in your newsletter as well as your own. Please
remember to notify the AFA office of any change of delegates' names
and/or addresses. A change of delegate must be sent by letter or email
by the club president.
- Keep in touch with your State Coordinator.
It is important to let him/her know of any pending legislation, regulation
(county, city or state) or smuggling activity. Inform the state coordinator
of your club's concerns and any misinformation concerning avicultural
or legislative matters.
- Send your club newsletter to your State Coordinator
and Regional Director. By sending the newsletter each month you will
help them be more knowledgeable about your club and its members and
- Advertise your special club events in classified
ads. AFA gives free advertising in the classified ads for affiliated
club-sponsored events. Please be sure that the information reaches the
AFA business office before the 25th of the month, at least 4 months
- You are a voting member of the AFA House of Delegates.
As a Delegate, you are entitled to vote the consensus of your club's
opinion on matters up for vote at the annual House of Delegates meeting
at the annual convention that is held every August. You will also be
asked for nominations for candidates for the Board of Directors. This
is how the leadership of the AFA is determined.
- Attend the annual
AFA Convention. Work with your club to raise funds if necessary so the
club can send its delegate(s). The annual meeting is where your club
gives direct input into the decisions made by the AFA Board of Directors.
The Board needs and wants delegate input.